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Quickly format the Excel List data in one worksheet into a completely new and separate formatted worksheet.
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EZ-Format always automatically copies the user's original data to a completely new worksheet prior to formatting the data.
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The original data is typically an Excel List beginning in cell A1, and the original data can include column totals, no totals or Excel subtotals.
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The original data worksheet should include the same fields it would contain if the user were going to manually format and subtotal the data within the same worksheet, including any Excel formula fields.
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EZ-Format users can quickly format the original data in one Excel worksheet into multiple differently formatted worksheets.
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Users maintain their original data in separate worksheets and periodically use EZ-Format to quickly create completely new formatted and subtotaled worksheets for use in viewing, printing and analyzing their data.
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Maintaining original Excel data is quicker and easier when the separate original data worksheets are only minimally formatted.
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EZ-Format makes it possible to easily separate Data Maintenance tasks from Data Formatting and Data Analysis tasks.
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Separating data maintenance tasks from data formatting and data analysis tasks makes each of these Excel tasks faster and easier.
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Split the Data in One Excel Worksheet into Multiple Excel Worksheets or Multiple Excel Workbooks for only the designated values in any worksheet column.
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The "Split" Excel worksheet data feature included with EZ-Format works with both original data worksheets and EZ-Format formatted worksheets.
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The Excel worksheet data to be split can be non-totaled, totaled or subtotaled.
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The 'split' data output in the new worksheets and workbooks is never subtotaled.
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The 'split' data is not removed from the original worksheet.
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If the source worksheet for the splitting of Excel worksheet data is subtotaled, then the fields that were subtotaled in the original worksheet will be column totaled in the output worksheets and workbooks.
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To split a worksheet into multiple worksheets and workbooks you first designate the field to be used for splitting and then you designate the indiviual field values to be split from the original worksheet.
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Only the designated values in the designated field will be split into new worksheets and workbooks.
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When splitting one worksheet apart, the worksheet outputs can be either (1) multiple individual worksheets in one workbook or (2) multiple new workbooks each with one worksheet for one of the selected values from the designated splitting field.
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The split data output workbooks are automatically named by the splitter program, and the name can optionally include the current date in yyyy-mm-dd order with zero filled months and days.
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By default the file name of the new split data workbooks consists of the name of the field being used for splitting the data, an underscore character, optionally the date in yyyy-mm-dd order with a trailing underscore, and the value of the designated field contained in the workbook.
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The Tab name of all split data worksheets is automatically set to the value of the designated split field contained in the worksheet.
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Hidden columns can be optionally deleted from the output worksheets and workbooks when splitting the data in an Excel worksheet.
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Hidden rows containing the currently selected value for the selected field can be optionally deleted from the output worksheet and workbook when splitting the data in an Excel worksheet.
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The location of the output folder used for creating the new split data workbooks can be user specified.
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The Default Formatting of EZ-Format formatted Worksheets.
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The formatted data is in the same order as the original data.
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Excel Styles are automatically created for and automatically applied to each field.
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Each column is automatically auto-sized to the wider of either (1) the minimum width required for the data and totals or (2) the minimum width required for up to two lines of field description.
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In EZ-Format formatted worksheets the column width of each text field that is 'wrapped' in the original Excel worksheet is automatically set to be the fixed width of the original column.
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Properly separated columns totals are created for the same fields totaled or subtotaled in the original data.
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Fields using the Excel SUM Function in the original data are converted to use the Excel SUBTOTAL Function.
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The SUBTOTAL function automatically adjusts for hidden rows, whereas the SUM function does not automatically adjust for hidden rows.
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A row for properly separated column totals is always created even if no totals exist in the original data.
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The field description row and the column total row are bolded and shaded for easier viewing.
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The default 'Blue' background color of the field description row and column total rwo are user-modifiable by right-clicking in any field description cell or column total cell.
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An Excel 'Freeze Pane' is automatically created between row 1 and row 2 to keep the field descriptions from scrolling off the screen.
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By default, View Gridlines and Print Gridlines are automatically turned off.
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The worksheet is formatted for printing and includes a user-modifiable and user-definable custom Page Header and Page Footer.
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By default the Print Formatting includes (1) Date and Time, (2) Company Name (optional), (3) User Name (optional), (4) a user-specified Report Title and Report Subtitle, (5) the workbook file name and location and the worksheet tab name, and (6) a page number and count of the total number of pages.
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The print-area is automatically set, and view page breaks is automatically turned off.
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The print orientation is automatically set to either portrait or landscape using a user-definable minimum acceptable fit-to-page percentage for single wide portrait orientation.
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If the actual fit-to-page percentage in Portrait orientation goes below the user-defined minimum acceptable fit-to-page percentage for single wide portrait, the orientation automatically switches to landscape.
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The automatic print orientation can be over-ridden by explicitly setting the orientation to either landscape or portrait.
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Excel Data Filters are automatically created for all fields in the worksheet.
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Unless explicitly requested at the time of the initial formatting, Excel subtotals are not be initially created.
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Do not Add Columns or Delete Columns in EZ-Format formatted worksheets.
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Do not directly add new columns to EZ-Format formatted worksheets.
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If you need to add a column, add the column to the worksheet containing the original data.
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Do not directly delete columns from EZ-Format formatted worksheets.
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If you need to delete a column, delete the column from the worksheet containing the original data.
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If you can not delete the data or do not want to delete the data from the original worksheet, hide the data in the EZ-Format formatted worksheet.
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The EZ-Excel toolbar contains an icon for easily hiding and un-hiding columns in EZ-Format formatted worksheets.
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The EZ-Excel toolbar also contains an icon for toggling all of the columns designated as hidden between being visible and being hidden.
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By default, the background color of the field descriptions for visible 'Hidden' columns is 'Yellow', not 'Blue'.
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The default background color of the field description for visible 'Hidden' columns can modified by right-clicking in the field description of a visible 'Hidden' column.
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Hidden columns are not included in the automatic calculation of the print orientation.
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The automatic print orientation can switch between Portrait and Landscape as columns are hidden and un-hidden.
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Unless currently visible, columns designated as being hidden are automatically deleted from the new worksheet created by using the "Export Visible Data" option on the "U" icon's pop-click menu.
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When using the "Split" worksheet feature included with EZ-Format, there are separate options for deleting hidden rows and deleting hidden columns from the new workbooks and new worksheets created from either an original data worksheet or from an EZ-Format formatted worksheet.
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Making Excel Subtotals with EZ-Format is fast and easy and produces report quality formatted subtotals.
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EZ-Format cuts the number of subtotal rows in half when creating subtotals of both counts and sums.
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When making Excel Subtotals EZ-Format users can mix any combination of Sum, Count, Min, Max, Average, Stdev ... all Excel subtotal types ... on the same subtotal row.
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Standard Excel Subtotals do not allow mixing of Excel Subtotal Types on the same subtotal row.
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When using only Excel to create subtotals, a Count of the number of Sales Transactions and a Sum of the Sales Amts requires two different subtotal rows for each Customer.
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When using EZ-Format created subtotals, a Count of Sales Transactions and a Sum of Sales Amts appear on a single subtotal row for each Customer.
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With EZ-Format quickly add, change and remove Excel subtotal types for any field without having to first completely remove and then later re-add the Excel subtotals.
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By default EZ-Format created Excel subtotal rows are automatically completely bolded and lightly shaded for easier viewing.
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In addition, EZ-Format users can easily change the height of subtotal rows to make subtotals standout even more from the data rows.
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Bolding, Shading and changing the Row Height of subtotal rows are not standard Excel subtotaling features.
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By default EZ-Format created Excel Subtotals are completely bolded and lightly gradient shaded for easier viewing, printing and data analysis.
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Standard Excel Subtotals only bold the value in the break field and never gradient shade the rows for easier viewing.
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Easily remove and re-add EZ-Format's complete bolding and gradient shading of subtotal rows.
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Unlike with Excel, Excel formuals can be used to compute subtotals for percent and average fields.
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Summing percents or averages in a column always produces an incorrect result.
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To correcly calculate a subtotal for percents and averages requires using the same Excel formula with the Sum subtotals of the two columns for which the percents or averages are being calculated.
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When using EZ-Format to subtotal a column of Excel formulas, optionally use the identical Excel Formula or Excel Function to calculate the subtotals.
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There is no Excel subtotalling option for using an Excel formula to calculate subtotals; Excel only uses the Excel SUBTOTAL function.
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With EZ-Format easily drag data in any field to the subtotal rows below the data for better viewing, printing and exporting to new workbooks.
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e.g. Two clicks will drag the Customer Phone Numbers to the Subtotal rows of Sales by Customer.
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e.g. When viewing only Customer subtotals with no customer detail the Phone Numbers are now visible.
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Automatically drag all higher level subtotal break field values to all lower level break field rows.
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i.e. Automatically drag the State value to City Subtotal rows for subtotals by States and Cities.
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i.e. When viewing only City Subtotal rows the State values for the Cities are now visible.
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Higher level subtotal break field values are never dragged to all lower level subtotal break field rows when using standard Excel subtotals.
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View only the Subtotals at any Subtotal Level.
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When viewing the subtotals for either a specific subtotal break or a subtotal break and all higher breaks, empty data columns are automatically hidden.
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When viewing the subtotals for a specific subtotal break the gradient shading of the subtotal rows is automatically removed.
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When viewing the subtotals for a subtotal break and all higher breaks the gradient shading of the lowest subtotal break rows is automatically removed.
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Automatically Sort Excel Data before making Excel Subtotals.
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Never again waste time by forgetting to first sort the data before adding Excel Subtotals to data.
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Automatically move Subtotal Break Fields to the left for better viewing and analysis.
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Excel Subtotals are easier to visualize when break fields are in order on the far left.
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Reorder Multiple Excel Columns in one step.
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Use EZ-Format to perform multiple Excel 'Cut' and 'Insert Cut Cells' commands to re-order worksheet columns.
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The Excel Formulas in all columns automatically adjust as the columns are being re-ordered.
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Automatically create Excel Data Filters for all columns in an Excel worksheet.
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After making Excel Subtotals use Excel Data Filters with the Excel Subtotals.
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Unlike in Excel only created worksheets, in EZ-Format created worksheets Excel Subtotals work correctly with Excel Data Filters.
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Unlike in Excel, all appropriate subtotal rows are visible when Excel Data Filters are set even though the subtotal rows do not contain the filter value.
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Unlike in Excel, a single click walks and displays only the data and the subtotals for single data values in any column.
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Double left-clicking a cell in an EZ-Format created worksheet sets the Excel Data Filter to the selected value rather than entering Edit mode inside the cell.
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In general EZ-Format formatted worksheets are not used for maintaining the data which is still in the original separate Excel worksheet within the same Excel workbook.
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To directly edit data inside the cell in an EZ-Format created worksheet select the cell and press F2. Directly editing cell data using F2 also works in Excel only created worksheets.
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Export only visible row and visible column data to a new Excel workbook.
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Click the 'U' icon on the EZ-Excel toolbar and select 'Export Visible Data' from the icon's pop-click menu.
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Use Excel Data Filters to set the visible data for exporting to a new Excel worksheet.
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Use EZ-Formats Excel data filter walking feature to quickly switch between filter values in any column.
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Automatically Create or Make Excel Styles for each field in an Excel worksheet.
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The automatically created Excel Styles are automatically applied to all data values in each field or column in the EZ-Format created Excel worksheet.
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EZ-Format creates the Field Styles for EZ-Format formatted worksheets using either the Excel Styles (if not Excel's 'Normal' Style) or the Cell Formats of the original data.
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Use Conditional Formats to change background color and font of entire rows.
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Upon request EZ-Format will automatically apply the backgound color, the font or both properties of a conditional format to all detail rows for which the Excel Conditional Format test is 'True'.
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Re-Sort subtotaled worksheet data by the subtotals of any field.
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i.e. Re-sort data already subtotaled by Salesman and Customer by the total Sales for each Salesman.
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This additional sorting ranks the Salesmen and their Customers in order by the Salemens total sales from highest to lowest or lowest to highest.
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Resorting already subtotaled data by the subtotal values of any field is not a standard Excel Subtotaling feature, and if done manually it is both time consuming and difficult to perform.
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Creating and Applying Excel Conditional Formats is fast and easy.
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When you create, modify or delete an Excel Conditional Format in one cell, using the standard Excel Conditional Format dialog from the EZ-Format modified right-click menu, EZ-Format automatically applies the same Conditional Format action to all data cells in the column, automatically skipping the cells on all subtotal rows.
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Worksheets are Printer-Ready with a Custom Page Header and Page Footer.
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By default the Custom Page header includes the current date and time, an optional Company Name, a user-specified Report Title and Report Subtitle, and optionally the user's Name.
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By default the Custom Page Footer includes the Workbook File Location and Name, the Worksheet Tab Name, the current page number, and the total number of pages.
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Company Name and User Name are optional and are easily removed from all page formatting.
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The Excel Template containing the default Custom Page Header and Page Footer is user modifiable.
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The default Page, Header and Footer Margins used for all EZ-Format formatted worksheets are user modifiable.
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Display only the Subtotal Rows and non-blank columns at any single Subtotal Break Level.
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The ability to display only the subtotal rows at individual subtotal breaks is not a standard Excel feature.
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Automatically hiding empty columns when displaying only subtotal rows is not a standard Excel feature.
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Hiding all subtotal rows to display only the detail data rows is not a standard Excel feature.
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In standard Excel worksheets displaying only detail data rows requires the removal of Excel subtotals.
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Quickly calculate 29 commonly used Excel Functions and Excel Formulas.
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Calculate Sum, Count, Average, Mean, Min, Max, Stdev, Rank, Range ... up to 29 similar Excel Functions for one numeric field, multiple numeric fields or all numeric fields within the data.
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Calculate Excel Functions using all data, the data for only one non-numeric value, or for a selected range of data.
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Instantly calculate the 29 Excel Functions and Excel Formulas without modifying the format of the EZ-Formatted data.
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Export the results of the Excel Formula and Excel Function calculations to a seperate Excel worksheet.
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Calculations of Excel Functions use only the visible data rows.
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To exclude data from the Excel Function calculations hide the data rows using Excel Data Filters.
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Subtotal rows are automatically excluded from the Excel Function calculations.
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View the number of unique data values in a column on the column's right-click menu.
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By default, the number of "Unique Values" in a column displays on the column's right-click menu.
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Unchecking "Unique Values" turns off the calculation of the number of Unique Values in a column.
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The number of Unique Values in a column is not calculated for columns containing Excel formulas.
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Subtotals and Totals Microsoft® Excel® Lists containing no totals, column totals or subtotals.
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Never modifies the original Microsoft Excel List.
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Formats manually created Microsoft Excel subtotals or replaces with EZ-Format created subtotals
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Saves time. Manually created Subtotals requiring 79 clicks require 7 clicks with EZ-Format.
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Optionally ranks subtotaled data by re-sorting all break field groups by the subtotals of any field.
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Subtotal rows are completely bolded and lightly shaded for easier viewing.
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Subtotal shading uses six light gray scale colors.
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Allows mixing of subtotal types such as sums, counts and percents at each subtotal break.
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For percent and average subtotals uses the same formula used for calculating the percents and averages of the data rows.
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Suppresses display of Microsoft Excel #Errors for data formula subtotals and two other subtotal types.
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Higher level break field values are dragged to all lower level subtotal rows.
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Microsoft Excel Styles are created for all fields and assigned to all data.
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Create a Statistical snapshot that includes the sum, average, minimum, maximum, standard deviation and optionally the mean for each field being totaled or subtotaled for any selected data value in any field.
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Worksheets are printer-ready.
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Print orientation is automatically set.
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Page format includes Company, User, Title, Subtitle, workbook, worksheet and page numbers.
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Page formats can include a user specified graphic when using Microsoft Excel XP / 2003.
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Set default margins for all EZ-Format created worksheets.
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Field descriptions can be wrapped for best fit and smallest overall column width.
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Subtotaled data is automatically sorted by the subtotal break fields.
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Optionally and automatically move subtotal break fields to the left-most columns in break field order.
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Add, modify and delete subtotal fields in 2 clicks when subtotals already exist.
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Drag non-break field data to subtotal rows for display with the subtotal outline level.
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Set columns to hidden in two clicks.
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Set columns to un-hidden in two clicks.
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Toggle viewing and hiding of all columns designated as hidden.
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Toggle subtotal bolding on and off.
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Toggle subtotal shading on and off.
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Toggle hiding and viewing of empty columns at each subtotal outline level.
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Change the order of multiple columns at one time.
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Microsoft Excel data filters are always created and correctly expose subtotal rows when set.
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Double clicking sets and unsets data filters and correctly exposes subtotal rows.
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Select a starting data value and walk the data filter values in any field.
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Set a data filter to select subtotal groups and then show all data within just those groups.
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Set subtotal row height to 1, 1.25,1.5,1.75 or 2 times the data row height.
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Set the default subtotal row height multiplier.
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Turn view gridlines off and on.
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Turn print gridlines off and on.
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Set the initial on / off state of view and print gridlines.
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Export only visible rows in 2 clicks to create workbooks for emailing and reporting.
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Select one or more or all values in any field and create separate worksheets of only the data for each selected value.
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Display and export only detail records without having to remove subtotals.
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Display and export the subtotal records for any single subtotal break level; un-bolded and un-shaded with empty columns hidden and dragged reference data visible.
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Display and export the subtotal row records at and above any subtotal level; with empty columns hidden, dragged reference data visible and the lowest subtotal level rows un-bolded and un-shaded so as to appear as though they are detail data.
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Conditionally format entire rows based upon the conditional formatting in any one column.
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Adds the EZ-Format menu to the Excel Menu bar.
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Adds the EZ-Format tool bar for accessing frequently used features.
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Right-click menus in EZ-Format worksheets re-configure to reflect available EZ-Format features.
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Includes a Sample Workbook containing instructions for quickly learning EZ-Format features.
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Works with Microsoft Excel 2000 / XP / 2003 on Microsoft® Windows® 2000 / XP / 2003 Server.
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All EZ products install in seconds, and completely uninstall as separate products.
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All products self-register upon purchase if software is currently installed or is subsequently installed.
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All products include life-time free updates for product enhancements and bug fixes.
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